Are You a Summer Activities Provider?



Meet decision-makers IN-PERSON at the


On Tuesday, January 9th you’re invited to exhibit!

If you offer summer (& spring/fall) field trips, activities & entertainment this show will work for you! Activity planners came looking for activities provided by our many exhibitors!

They want to find activities that apply to all age groups, from youth/students to active adults/seniors.

2024 will be our 6th Annual SUMMER RESOURCE FAIR!


• Grab your free coffee, tea or hot chocolate and engage with the planners!
• Talk IN-PERSON & FACE-TO-FACE – Get to know the planners & their needs!
• Offer drawings at your exhibit space for free field trips and/or discounted activities or services.
• As producers of this popular event, we are NOT a booking agency. You work directly with the planners you meet.


What: The 2024 Summer Resource Fair
 YOU and PLANNERS talk business – in person!
Base Camp (adjacent to Fort Snelling)
When: Tuesday, January 9, 2024
Exhibit Time: 10am – 3pm
Free Parking – See the map below – plus shuttle information
Free Refreshments
– Coffee, Tea & Hot Chocolate • 8am – 3pm

Base Camp NSA • Adjacent to Fort Snelling
6202 Bloomington Road
Fort Snelling, MN 55111

Decision-making Staff and Activity Coordinators will be attending the 2024 SRF to plan for their 4,000+ activities, classes, camps, day-trips, festivals, fairs and shows, and you can meet them in person!

Also attending will be fundraising decision-makers!

We are inviting planners from the following:
– Community Park & Recreation Staff
– Community Education Directors & Staff
– Afterschool/School Age Care Summer Activity Staff

– Youth Organizations (scouts, YMCA, YWCA, 4-H, Boys & Girls Clubs, etc)
– Scout Leaders (boy & girl scout leaders from multiple MN & western WI scout councils)
– Library Staff
– Church Groups (all ages)
– Homeschool Co-op Groups
– Leisure Group Travel Planners
– Senior Daytrip, Program & Senior Center Directors & Staff
– Active Adult & Senior Organizations (SMERF, retired, fraternal, social groups, travel, etc)
– Educators – Planners of public & private school field trips (this spring and next fall)
– Corporate Event Planners (Staff & Freelance)


  • Tuesday, January 9, 2024
  • 10a-3p • Exhibits Open (free refreshments as you talk with exhibitors)
  • 9a-4p • Continuous free (and warm!)  Shuttle Service from and to Fort Snelling Parking Lot
  • 3p • End of 2023 Summer Resource Fair


  • Tuesday, January 9 – from 7:00 am – 9:00 am – We’ll direct you to your exhibit space when you check in.


  • Tuesday, January 9 – 9:15 am – Jo Ann will have important announcements for all exhibitors.

Free Parking & Shuttle Service: Scroll down for the map

One 6′ table and 2 chairspipe & drape are not used.
Electricity – no charge – as available (limited)
Confidential Attendee List All attending organizations.


– NO CHARGE for established Full or Premium Library Partners.
$345 for established Digital Partners.
– $395 if you are not a Partner and purchasing an exhibit space from the Ala Carte price list.

Get onto the MN Field Trip Library website for a full year, plus 12 months of email & social media marketing!
$840 when you add the full year Digital Partner 1 Partner Program to your exhibit space purchase.  SAVE $50!


AFTER December 15th add $50:
– For Digital Partners – after December 15 your price is $395
– For Ala Carte exhibit purchases – after December 15 your price is $445
– For Brochure Distribution – after December 15 your price is $245
– For the Bundle – after December 15 your price is $895

– Your invoice will be emailed after you submit your online exhibitor registration.
– Your Payment is due prior to the 2024 SRF (by check or credit card).

• Special Exhibit Space Locations, Upgrades and Sponsorships are available (please inquire to discuss):
– Special Locations can include high traffic front entry, endcaps and/or multiple tables
– Unique Promotions are available in emails, USPS mailings, and in the EXPO Program
– Sponsorships include major promotions, event or ticket offerings.

•  LOADING & UNLOADING – Bring your materials in or out through the main entrance of the Base Camp Team Building Center.
*  ELECTRICITY is  available and at no extra charge. Additionally, bring a 50-foot extension cord, and power strip.  GAFFER TAPE, (not duct tape) will be available to secure power cords that may have to cross walkways.
* EXHIBIT TABLE COVERING – Bring a tablecloth for your exhibit table. We might have extra tablecloths (navy blue) if needed.
* NAME TAGS Please bring your own.
* COFFEE & HOT CHOCOLATE – Free for exhibitors and attendees from 8am – 3pm.
* FOOD – Please bring your own lunch or snacks.
* WIFI – Included at no extra charge. Get the WiFi code at the entry sign-in table.
* EXHIBITOR PRIZE DRAWINGS – Exhibitors each manage your own drawing(s), collecting contact information at your exhibit space, and contacting the winner(s) after the SRF.
* EXHIBITOR PARKING is in the Fort Snelling lot (300 spaces) about 3 blocks from Base Camp. After unloading, please park in the the Fort Snelling lot. It’s a short walk, or take the free shuttle. Save the closer parking spaces for the attendees.
* SHUTTLE SERVICE – Free shuttle service will begin at 9am between Base Camp and the Fort Snelling parking lot until 4pm.
TEAR DOWN is from 3-4pm at the end of the SRF. Please clean up and return your chairs to their carts.
* CONFIDENTIAL ATTENDEE LIST – We will email the attendee list to the person who submitted the exhibitor registration form. It will contain all the information that we have been provided by attendees. Do not share this list with anyone – you can use it for your marketing. We will using it for our email Alerts, too.

There are 3 FREE parking lots to use during the 2024 Summer Resource Fair at Base Camp.
1. The Base Camp Parking Lot
2. Parking Lot 2 (just across the street from Base Camp)
3. The Fort Snelling Parking Lot (About 3 blocks – a free shuttle will be running between this lot and Base camp from 9a-4p)


Our staff will hand your Visitor Guide or brochure to planners at the prominently positioned SRF BROCHURE TABLE. Provide us with 200 brochures or visitor guides for the DESTINATION table.

At the 2023 Summer Resource Fair, planners took home more than 2,000 visitor guides & brochures!

PRICE: $195 – This does not include an exhibit space. $245 after December 15.

You’ll be glad you exhibited! The planners always appreciate being able to talk with you in person!

We’re working to make this another very productive event for providers like YOU!

The 2024 Summer Resource Fair is produced by the

Jo Ann Huebsch, Executive Producer

PO Box 197
Delano, MN  55328


If you would like to squeeze in as an exhibitor,

Call Jo Ann at 763-402-0849

2024 PLANNERS Coming
• RSVP’s to Date •

Many have multiple staff attending.
200-300 planners are expected.

Anoka County Parks
Anoka County Library
Anoka Hennepin Adventures Plus
Anoka Hennepin Community Education
Anoka Hennepin Schools
Anoka Parks & Rec
Arrowhead Library System (NW MN)
Bayport Parks & Rec
Blessed Trinity Catholic School of Richfield
Bloomington Girl Scouts
Buick Club of America, Gopher State Chapter
Carver County Community Education
Carver County Parks
CH Moms Club
Chisago Lakes Schools
City of Dayton Parks & Recreation
City of Delano
City of Elko New Market
City of Lino Lakes
City of Prior Lake Parks & Recreation
Common Bond
Dakota County Libraries Youth Programs
Dakota County 4-H
DaVinci Academy of Arts and Science of Ham Lake
Delano Senior Center
Eagan Parks & Rec
Eastern Carver County Schools
Ebenezer Deer Crest
ECCS Club Care of Chaska – ISD 112
Eden Prairie Schools
Explore MN Tourism
Fairview Health Services
Franklin (MN) Schools
Girl Scouts River Valleys
Glencoe Public Library
Homeschool Co-ops
Hospitality House Youth Development
Indian Education – Osseo Schools
Inver Grove Heights Parks and Rec
Inver Grove Heights Scout Leader – Troop 446
Jack and Jill Childcare of St Anthony
Kennedy Cardinal Place of Willmar
Kid Zone of Lakeville
Kids Company of Jordan
Kids Korner • Austin Schools
Lakeville Area Schools
Le Sueur Area Schools
Lord of Life Lutheran Church
Mankato Homeschool Connection
Maple Grove Parks & Rec
Maple Grove Rec 55
Minneapolis Community Education
Minneapolis Kids – Burroughs
Minneapolis Kids – MPS
Minneapolis Parks
Minneapolis Schools
Minneapolis Kids Keewaydin
Minnesota Counties Computer Cooperative
MN JCC Camps
Monticello Public Schools
Moose Lake Public Library
Mounds View Community Education
MY Credit Union Adventure Club
Nativity Early Learning Center
New Brighton Parks & Rec
New Hope Parks & Rec
Newport Girl Scouts
North Oaks Golf Club
Northern Star Scouting / Boy Scouts of America
Osseo Area School District
Pioneerland Library Cooperative
Prior Lake Savage Area Schools
Presbyterian Homes & Services
ProAct, Inc, Red Wing
Ramsey County Library
Red Wing Public Schools
River Valley Girl Scouts
Robbinsdale Early Adventure Clubs
Robbinsdale Schools
Roosevelt Cardinal Place of Willmar
Rose of Sharon Happy Wanderers
Roseville Area Schools
Roseville Community Education
Sibley East Community Education
Southeast MN Library Cooperative (11 MN Counties)
South Washington County Schools
St Anthony-New Brighton Schools
St Hubert Catholic School
St John’s Child Care Center
St John’s PreSchool
St Louis Park Community Ed Youth Enrichment Programs
St Paul Parks & Rec
St Paul Public Schools
Stillwater Adventure Club
Stillwater Parks & Rec
Stillwater Schools
Summerwood of Plymouth
TLC Adventure Club, Robbinsdale
The Shores of Lake Phalen
Traverse de Sioux Regional Library System
TSE, Inc (Training, Support & Employment, Inc)
Van Horn Public Library of Pine Island
Watertown Mayer Public Schools
Wayzata Schools
West St Paul / Mendota Heights / Eagan Area Schools
Westonka/Orono Girl Scouts
Westonka Schools
Willmar Schools

To see the list to date of 2024 SRF exhibitors go HERE.